correspondence, whether it is by letter, fax, or email, is a key aspect of the world of commerce and business. it reflects on the competence and professionalism of the person who has written it and the company he or she works for.
clear, effective correspondence is an important part of running an efficient business, and can promote good relations. Unclear or confusing correspondence can cause many problems, and can lead to misunderstanding, delays, lost business, and poor relations between individuals, departments, and companies.

this is why one should not underestimate the correspondence or think of it as an easy and silly thing

Ranaa Company
6 - June 2011

 
The company…
For the attention of ..........
Dear Sir…

Thank you for your interest and we are interested in dealing with you. We are pleasure to present our company ……..
Before dealing with your company, we prefer you to send some patterns/samples of your productions, which have the same qualifications which you have mentioned in your postal offer, in order to be used and tested, just to be sure whether if they suit our needs or not.
We are waiting for your reply as soon as possible.
Your sincerely